Office Coordinator

Staffpower Group are actively recruiting for an Office Coordinator to work for our reputable client based in the Team Valley area.

The ideal candidate will be expected to provide full administrative support to the Management Team to ensure the smooth running of the business.

Shifts & Salary:

• Mon – Thurs 7:45am til 4:15pm
• Friday 7:45am – 1:45pm
• £29,000 per annum
• Permanent contract

Main Duties & Responsibilities:

• Responsible for the key admin tasks within the business including booking of meeting rooms, data management, and filing
• Responsible for office housekeeping ensuring that workspace, meeting rooms, etc. are kept in a tidy and professional state
• Meet and greet visitors, ensuring smooth running of reception area
• Responsible for the key HR processes within the organisation including keeping records up to date, liaising with Lawyers on HR issues, taking notes in HR meetings and ensuring correspondence is issued appropriately, issuing Contracts of Employment and supporting new starter inductions
• Prepare for and minute Group Board meetings, including production/distribution agenda
• Manage arrangements for monthly KPI review meetings including taking minutes
• Responsible for making travel arrangements for colleagues (including visas/accommodation)
• Produce documents, briefing papers, reports, and presentations for the Management Team as appropriate
• Organise any ad hoc meetings as required
• Assist/support the Management Team in arranging ad hoc events
• Any other duties as may reasonably be required by Management Team

Other Duties:

• Assist the Accounts Technician with finance processes as required
• Assist with the upkeep of the company website

Essential Experience/Skills/Aptitudes:

• Minimum of 3 years’ experience in a similar role
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
• Ability to organise and plan own work
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Excellent IT skills, including good knowledge of Microsoft Office, Word, Excel, and Power Point
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
• Ability to work on own initiative
• Ability to deal with sensitive information with discretion and to maintain confidentiality
• Ability to remain calm under pressure

Desirable (but not essential) Skills:

• Educated to degree level or equivalent
• HR experience
• Payroll/Sage software experience
• Knowledge of Tharnstern software